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Schedule Journal

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Schedule Journal   #

The system allows you to control the Schedule Journal on the main platform through the system manager’s account, following these steps: 

  1. Click on the Courses Management drop-down from the sidebar menu. 
Adding a Course:  #
  1. Click on the Courses Management drop-down from the sidebar menu. 
  1. Click on the Courses button to navigate to the courses and their content screen. 
  • Click on the Add Course button. 
  • Enter the course’s details. 
  • Click on the Add button. 
  • Return to the main Schedule Journal page to confirm linking the added course to the sections. 
Adding a Lecture:  #
  1. Click on the Courses Management dropdown from the sidebar menu. 
  1. Click on the Lectures button to navigate to the lectures and their content screen. 
  • Click on the Add Bulk Lecture button. 
  • Enter the required data to add the lecture. 
  • Click on the Save All button. 

Managing timeslots: 

  1. Click on the Manage Timeslots button from the main sections page. 
  1. Click on the New Timeslot button from the main Manage Timeslots screen. 
  • Enter the time slot details: 
  • Enter the title. 
  • Select the level from the dropdown menu. 
  • Enter the lecture order. 
  • Enter the specified time slot from and to. 
  • Click on the Submit button. 
Managing Halls #
  1. Click on the More Action dropdown from the main sections page. 
  1. Click on Manage Hall
  • Click on the Create New Hall button from the main hall management screen. 
  • Enter the required data to create the hall: 
  • Hall title. 
  • Hall capacity. 
  • Click on the Submit button. 

Note: Complete these steps to access the Schedule Journal: Add Course, Add Lecture Group, Add Time Slot for the Course, Add Hall. 

  • To access the Schedule Journal, click on the Courses dropdown. 
  • Click on the Schedule Journal button. 
  • The system will navigate to the Schedule Journal screen containing an Add schedule tab and a table containing a group of Schedule Journal on the platform and a search engine for schedule titles. 
  • Click on the Add schedule button. 
  • The user moves to the schedule related to the table data to be added All data is entered into their fields: 
  • Add the schedule title. 
  • Add the educational stage. 
  • Add the academic term. 
  • Specify the opening date. 
  • Specify the closing date. 
  • Specify the minimum approved hours. 
  • Specify the maximum approved hours. 
  • Control the schedule publishing settings by clicking on the Publish button. 

Note: Please be aware that only one schedule can be published per educational stage per academic term. 

  • Specify if this process requires supervisor approval by clicking on the Requires Supervisor Approval button. 
  • Control linking all lectures from the stage by clicking on the Link All Lectures button. 
  • After completion, click on the Submit button. 
  • schedule settings in the Schedule Journal are done as follows: 
  1. Return to the main Schedule Journal page. 
  1. Click on the Unpublish button from the dropdown menu of the added schedule data from the main table that contains all schedule on the main Schedule Journal page. 
  1. Click on the Lecture List button from the dropdown menu of the schedule to add lectures to the hall. 

Note: You must change the schedule opening date to the future from the Edit schedule Settings button. 

  • The system moves to the lecture list screen, which contains Add Lecture and Required Courses tabs and a schedule containing lectures related to the table and a search engine for them. 
  • Click on the Add button. 
  • Select the educational stage from the dropdown menu. 
  • Select the educational grade for the stage from the dropdown menu. 
  • Choose the appropriate course for the schedule. 
  • Click on the button to select the chosen course with the required capacity and hall. 
  • After completion, click on the Submit button. 

Note: Please note that the lecture must be associated with a time slot and hall to be added to the timetable. 

  • Upon completion, a screen indicating the successful process appears, and the lecture is displayed after being added. 
  • Click on the Students’ Selection button for them to choose their lectures. 
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